Leads
Every request by phone or email instantly gets its own ID. Reception can create a lead too; the agent then starts the intake.
For real estate agencies
The report is ready by the time you close the door.
Walk through the property, say what you see and take your photos. VesqAI instantly turns it into a complete, polished property report in your agency’s house style.
1-month free trial · works on phone, tablet and PC
Walkthrough09:41
Burletlaan 15, Edegem
ID 20261006-001 · For sale · House
Recording
ReportAI is writing…
Living area
A bright, spacious living area with large south-facing windows and an open kitchen with island.
The opportunity
Win back hours every week after your property visits.
VesqAI takes over writing up, sorting and following up your files. Your time goes to clients and properties instead of your screen.
Without VesqAI
- Leads on sticky notes and in your inbox
- Notes and photos scattered across your phone and a notepad
- Typing up each room’s description in the evening
- Emailing the report, waiting for comments, sending it again
- Remembering viewing feedback and calling the owner each time
- Emailing documents back and forth with client, buyer and notary
- Hunting for the latest version and who approved what
- No overview of where each file stands
With VesqAI
- Every lead with its own ID, also via reception
- Dictate and take photos on site, in one app
- The report is ready before you’re back in the car
- Internal review and client approval in the app
- Dictate viewing feedback, one report to the owner
- One portal for all parties, with rights per document
- Versions and approvals per document, with date and time
- One clear progress per file, from lead to deed
How it works
Three steps, from front door to client.
Walk around and talk
Start the walkthrough and say what you see. Take photos with the camera in the app while the recording keeps running.
VesqAI writes
The AI turns your dictation into one smooth text, describes every photo and places it in the right spot in the report. In your style, in your agency’s language.
Review and approval
A colleague approves the report internally. Then you share it with the client in the file portal, where they approve it or add comments.
Features
Everything around the file, in one place.
The same five sections as on the app’s home screen. We explain three of them below.
Properties
Walkthrough or room-by-room intake, with dictation, photos and an AI report in your agency’s house style.
Viewings
Dictate the feedback after every viewing. The owner gets a clear report of all viewings.
File portal
One secure place for client and notary: share documents, give approval, add comments. No password, with a personal link and code.
Admin
Staff and roles, agency details, logo and report style, and an audit log of every change.
Progress
Always know where every file stands.
Every file has one status, the same on every screen. From the first phone call to the notarial deed, with a timeline showing who did what and when.
Progress For sale HouseID 20261006-001
Int. approval
Lost
Cancelled
- Lead created02/10 09:12
- Intake started03/10 14:05
- Submitted for internal approval03/10 15:20
- Approved internally03/10 16:02
- Report to client (portal)03/10 16:10
- Approved by client04/10 10:31
- Mandate obtained04/10 11:00
- Campaign launched05/10 08:30
- Viewings (6)05/10 18:00
- Sales agreement signed21/10 15:45
- Notarial deed signed12/12 10:00
Viewing · Peeters familySat 11/10 · 10:30
Very enthusiastic about the bright living area and the south-west facing garden. Asked about the EPC rating and converting the attic. Want a second viewing with their contractor.
Viewings
Every viewing recorded, the owner kept informed.
After a viewing, you dictate what the prospects said. VesqAI turns it into a clear summary, with their questions listed separately.
- Dictate feedback per viewing, with the date and visitors’ names
- Prospects’ questions listed separately, so nothing slips through
- One polished report of all viewings, sent to the owner in one click
- The first viewing automatically moves the file to Viewings
File portal
All parties and documents in one place.
Seller, buyer, landlord, tenant, the notaries and other parties work in the same file. Everyone can upload documents, so everything is in one place instead of scattered across emails.
- For each document you decide who may view and download it. Without rights, it stays invisible.
- Parties upload documents themselves; you get a notification for every new upload
- Request approval on a document and comments per topic, with new versions added
- Access with a personal link and a code by email, no password. Can be revoked at any time.
File portal · Burletlaan 15ID 20261006-001
SellerBuyerSeller’s notaryBuyer’s notary
| Document | Seller | Buyer | Seller’s notary | Buyer’s notary |
|---|---|---|---|---|
| Intake reportversion 2 · approved by seller | ✓ | – | ✓ | – |
| EPC certificateuploaded by seller | ✓ | ✓ | ✓ | ✓ |
| Planning informationuploaded by agent | ✓ | ✓ | ✓ | ✓ |
| Signed sales agreementuploaded by agent | ✓ | ✓ | ✓ | ✓ |
✓ may view and download the document · – has no access and cannot see it
For every assignment
The steps adapt to the type of file.
Sale
report → mandate → campaign → viewings → sales agreement → deed
From intake to notarial deed.
Rental
report → mandate → campaign → viewings → lease
The same follow-up, with the lease as an intermediate step.
Condition report
mandate → report → approval → completed
The mandate comes first, then the report.
Valuation
report with valuation → approval → completed
If the client decides to sell after all, it becomes a sale file in one tap.
Works alongside your existing CRM.VesqAI does not replace your real estate software. It takes care of the on-site work and the report.
Security and privacy
Built for client data.
Data in Europe, encrypted
Servers and database are in Ireland, within the EU. Database and files are stored encrypted.
Encrypted passwords and keys
Passwords are never stored in readable form. Keys and personal links are encrypted (AES-256).
Protected documents
Documents and photos are kept in protected storage (AES-256), only reachable through the app for those with rights.
Protection against break-ins
Leaked passwords are refused, repeated failed attempts are blocked, and a login works on at most two devices.
Two-step verification
Required for administrators, available to every staff member.
Every agency isolated
An agency only sees its own files, staff and documents.
Audit log
Who changed what and when, available to the administrator for a year.
Roles
Agent, reviewer and administrator, each with the rights that fit their work.
Your data stays yours
If you stop, you first download the full archive of your agency.
Try it
One month free, with your own files.
Leave your details. We’ll get in touch, set up your agency and show you how it works in a short demo.
- 1 month free, then a price per user (on request)
- Your agency is ready within two working days
- No installation: works in the browser and as an app on phone and PC